AI-Assisted Expense Management
INDUSTRY
All Industries
BUSINESS AREA
Administration, Operation
Proge developed a custom Power Apps mobile application to streamline the company’s expense management process. Employees can now scan and upload receipts directly from their smartphones, eliminating paper submissions and manual entry.
Powered by a Retrieval-Augmented Generation (RAG) AI engine, the solution automatically extracts, validates, and categorizes expense data, ensuring accuracy and compliance before routing it for approval through integrated Payroll and ERP systems.
Download the full document to discover how automation and AI transformed expense management into a faster, smarter, and more transparent process.
The Challenges
1
Slow and complex processes
Manually collecting, scanning, and sending receipts slowed down the entire approval cycle.
2
Incomplete and unreliable data
Manual management increased the risk of errors and missing information.
3
High risk of fraud
The absence of automated controls exposed the organization to non-compliant behavior.
When it's Relevant
This use case applies particularly well in the following contexts and organizational environments.
Organizations with manual expense processes: Companies that manage expense reports via email and spreadsheets, with high operational load.
Transactional environments: Companies that process numerous refund requests and need speed and accuracy.
Industries with stringent policies: Organizations that must ensure compliance and strict fraud controls.
Companies integrated with ERP and Payroll systems: Companies that require automatic synchronization between expense management and administrative systems.
Powered by Microsoft Expertise
Built on the Microsoft ecosystem and backed by certified expertise, this solution combines platform knowledge with hands-on delivery experience.
Microsoft Ecosystem
Designed around proven Microsoft technologies.
Certified expertise
Supported by specialized Microsoft skills and competencies.
Delivery experience
Built from real-world implementation and project experience.